Growth Management Consulting is seeking a Receptionist/Administrator to join their young and dynamic team. This role is office-based, and the successful candidate will have the opportunity to work with a team of professionals.
Duties and Responsibilities
The Receptionist/Administrator role requires a diverse set of skills and responsibilities. Some of the duties include:
Scheduling Meetings and Managing Diaries
The Receptionist/Administrator will organize and schedule meetings and appointments for the directors. It’s essential to manage the diaries of the executives to ensure they remain organized and efficient in their roles.
Providing Administrative Support to Directors
The successful candidate will provide administrative and executive support to the directors and assist them with all necessary tasks to ensure business operations remain efficient.
Taking Accurate and Comprehensive Notes at Meetings
It’s essential to record all the minutes of meetings and ensure accurate accounts of discussions and decisions made during meetings. It falls under the purview of the Receptionist/Administrator to take notes during meetings and present them for review by the directors.
Running Errands as Requested
The Receptionist/Administrator will be responsible for running company errands when needed. It’s an essential part of the role to ensure that business operations remain seamless.
Drafting Correspondence
The Receptionist/Administrator will draft business correspondence, which includs reports, emails, and letters. They must maintain the confidentiality of the company’s information and ensure that documents are maintained and stored appropriately.
Devising and Maintaining Office Systems, Including Data Management and Filing
As the Receptionist/Administrator, you will be responsible for organizing and maintaining all office systems, including record-keeping and filing of important documents. This will ensure that the business’s operations remain efficient.
Planning and Organizing Events
The role of Receptionist/Administrator will include planning and organizing events, including team-building events, company retreats, and other company events.
Attend to Phone Calls and Take Messages on Behalf of Directors
Another important responsibility of the Receptionist/Administrator is to attend to incoming phone calls, take messages and direct calls to the appropriate person. They will also be responsible for answering inquiries from callers or visitors.
Creating and Updating Reports Using Information and Data Provided
The Receptionist/Administrator will be responsible for creating and updating business reports from information and data provided by the directors. The reports must be prepared accurately and provide useful information for decision-making.
Managing Courier and Mail Services
The Receptionist/Administrator will manage courier and mail services, ensuring that packages are sent and received promptly.
Desired Experience and Qualification
The successful candidate must have the following experience and qualification:
- Computer literacy
- Knowledge of MS Office, Word, Excel, and Outlook software
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communication skills
- The ability to be proactive and take initiative
The remuneration for this position will be between R4K to 5K per month. Interested candidates can email their CVs and qualifications to [email protected].
Intern Receptionist/Administrator
The position of Intern Receptionist/Administrator is an excellent opportunity for a motivated individual seeking to gain experience in the administrative field.
Responsibilities
The intern will be responsible for:
- Managing incoming calls
- Scheduling appointments
- Communicating with clients and other departments
- Providing general office support, including filing and data entry
- Providing support to the office manager as needed
Qualifications and Skills Required
The successful candidate should have the following qualifications and skills:
- Excellent communication and organizational skills
- A strong attention to detail
The position offers an outstanding opportunity to gain experience in the administrative field, which can be used to further one’s career.
Conclusion
The Receptionist/Administrator role at Growth Management Consulting is an exciting opportunity to work with a dynamic team of professionals. The role requires diverse skills, including organization, communication, and attention to detail. The company also offers an Intern Receptionist/Administrator position for motivated individuals seeking to gain experience in the administrative field.