In this article on letter writing, we focus our attention on how to write an agreement termination letter, the key information or subjections to include as well as a Sample Letter to serve as a guide for you. Now we all know how sometimes writing letters can be tedious and exhausting
An agreement termination letter is a formal written document that informs the other party to an agreement or involved in an agreement that that the said agreement is being terminated. Again, this letter serves as written notice of the termination, and outlines the reason or basis for the termination of agreement and the effective date. It can be used to terminate contracts, rental agreements, service agreements, or any other type of agreement between two or more parties. Also, the letter should be written in a professional manner, and should include all relevant details related to the termination of the agreement.
An agreement termination letter typically includes the following sections and components:
Introduction: The introduction should include the name and address of the recipient, which is the person in whom said agreement is with. the name and address of the sender, and the date the letter is being written.
Purpose of the Letter: The purpose or the intent of the letter should be clearly stated in the opening paragraph (where plesanteries are normally exchanged), which is to terminate the agreement.
Effective Date of Termination: The effective date of termination should be stated in the letter(the exact day and time), including the date when the agreement was commence and when it will no longer be in effect.
Reason for Termination: The reason or purpose for termination should be provided in clear and concise language. Be it due to a breach of contract, changes in circumstances, a fall out of any nature or any other valid and logical reason as to why the agreement can’t hold.
Notice Requirements: (in some agreements they require notice of termination, which is an indication that an agreement is coming ti an end before it can be terminated) this section should indicate that the necessary notice has been given.
Future Obligations: This section should address any remaining obligations that either party may have after the termination of the agreement. That is when there is unfinished business.
Closing: The closing should be brief and professional, nothing new should be spoken about here just a summary of everything started in the body and should include the sender’s signature, name and title.
Write an agreement termination letter
Address of the writer
Date
Address of the receiver
Dear [Name of recipient],
Heading/Title
I am writing to inform you that I am terminating the agreement between [Your Name] and [Name of Company] effective immediately. The agreement, dated [Agreement Date], was entered into for the purpose of [Purpose of Agreement].
This decision to terminate the agreement was not taken lightly, but it has become necessary due to [Reason for Termination]. I have tried to resolve the issues but have been unable to reach a satisfactory resolution.
Please be advised that this termination will not affect any rights or obligations that have already accrued prior to the date of termination. I request that you confirm receipt of this letter and that all steps necessary to effectuate the termination of the agreement be taken as soon as possible.
READ: How to write informal letters or friendly letters – BECE, WASSCE and GTLE
If there are any further steps required to close out our agreement, please let me know and I will take the necessary actions.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Conclusion
This is a little guideline on how to write agreement termination letter. Most at times, we end up agreeing to some contracts before we see the other bad sides of it. And one need to know how to write agreement termination letter incase you find yourself in such a situation.